Responsibilities
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As Executive Assistant to the President and CEO, you will work in a fast-paced environment for a progressive, forward-thinking, creative executive overseeing all aspects of a management company
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You will play a vital role in ensuring our executive is always up to date and organized, and will provide support, as needed, to ensure projects move forward expeditiously
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You will act as hub for all team members ensuring team communication and calendars are in sync
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Act as an all-around gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives
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Act as a fast and efficient conduit between Executive team, staff, artists, and external clients
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Manage executive's calendar, schedule internal and external meetings (both in-person and virtual), and handle all travel & expense processing
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Assist executive with any necessary meeting preparation and when requested, join executive in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon
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Maintain executive's call list and keep track of various ''To-Dos'', keeping executive on track with daily schedule
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Maintain strong working knowledge of artist roster and important external contacts
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Liaise with various contacts including lawyers, label reps, managers, booking agents, promoters, etc
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Prepare and process invoices and payments
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Handle registrations within PRO's, SoundExchange, and Uniport
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Oversee database of artist management and booking contacts
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Opportunity to assist with special projects
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Availble nights and weekends, occasionally, with some travel required
Qualifications
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2-3+ years of significant assistant experience either supporting an executive or in a personal assistant capacity
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You have a history of thriving in a fast-paced environment and possess an upbeat ''can-do'' attitude
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You are an exceptional communicator and enthusiastic collaborator (this role will act as an -intermediary between Executive and staff, artists, and other high-profile figures)
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Able to handle confidential information with a high level of professionalism and discretion
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You like to be in the mix and thrive in a hyper creative space (inclusive of but not limited to A&R, Marketing, Digital, Streaming, operations, and Music Industry at large)
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You are detail oriented, highly organized and understand juggling competing priorities, are timely with follow up and handle tasks with appropriate levels or urgency
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Flexibility outside of ''regular'' business hours (must be available on nights and weekends occasionally)
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Proactive, flexible and a strong decision-making ability
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You have a deep understanding of the digital space and are in tune with social media and entertainment culture
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You adapt quickly to a changing environment with minimal disruption
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Proficient in Microsoft Office & knowledge of computer software; various music industry applications
Salaried position, $30-35k annually DOQ, annual healthcare spending account in lieu of insurance, 2 weeks paid vacation, paid music association memberships, travel opportunities. Bonuses paid above salary-depending on annual company revenues.
Job open until filled. Desired start date week of March 1, 2023. Email resume and cover letter to steve@sj21music for consideration.
